To set automatic reminders, click the gear icon (⚙) to access Settings. You can also use two different browsers to view multiple companies in separate windows. For example, try 8.5 variance summary logging into QuickBooks Online through Chrome and open your company file. Then, log in to QuickBooks Online through Microsoft Edge and open your second company file. After opening an incognito window, log in to QuickBooks as normal and select the company you wish to view. Without using a private browser, navigating to QuickBooks Online will automatically open whatever company is already open in that browser.

Match them to bills to stay organized and ready for tax season with everything in one place. Stay on top of your orders and quantities while managing your inventory in real-time. However you work, no matter what your business does, QuickBooks has a plan for you. Whether you’re a new user or a pro, get your questions answered with one of our free, live turnover definition webinars. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Yes, there are many good resources available to learn QuickBooks Online, including our free QuickBooks Online tutorials.

You can easily connect QuickBooks to Microsoft Excel for advanced data processing if you need to manipulate data using complex models and formulas. You can also create advanced and dynamic reports using Excel’s capabilities. Your accountant will receive an email about the invitation and a link to access your QuickBooks Online company if they already have QuickBooks Online Accountant. If they don’t, they’ll need to sign up, which is free and gives them access to all of the features available in your version of QuickBooks Online at no additional cost to you.

While setting up QuickBooks, you can connect your bank as well as credit card accounts to the software. While QuickBooks is the favorite of many small businesses, it may not have all the tools and industry-specific features you need to grow your business. If you want an accounting solution with stronger features, check out our list of the top accounting software products.

Here are some productivity tips that you can do within QuickBooks Online to reduce repetitive tasks and speed up your work. From utilizing multiple browsers to using the mobile app, we’re sure that the tips below will help you become a more efficient bookkeeper. Most of these are explained in detail in our free QuickBooks Online tutorials. Intuit reports that 94% of accounting professionals feel QuickBooks Online saves them time and thus saves their clients money. However, automatic bill tracking does not mean you cannot do that manually.

QuickBooks Enterprise vs. QuickBooks Online

The payroll add-on calculates payroll automatically as often as you want. Three plans give your business the scalability to grow over time and add features as necessary. As our best small business accounting software, QuickBooks Online has a variety of tricks to make your experience more efficient. Some features, such as setting up recurring transactions, creating a product and services list, and automating transactions, save you time.

Productivity Tips

1. Learn about how manage inventory products and how to create an inventory product in QuickBooks Online.
2. You can think of the account as a virtual “lockbox” in which you store your payments until you’re ready to take them to the bank.
3. QuickBooks is a widely used accounting software that helps businesses manage their income, payroll, and inventory more effectively.
4. To ensure accurate financial data, you must reconcile your bank accounts monthly, ideally when you receive the alert that your bank statement is available.
5. Connecting your bank or financial institution also ensures that your account balances are current and reports are accurate.
6. In this article, we will discuss what QuickBooks is and how it works so that you can understand the different ways in which it can help you save time and be on top of your financial statements.

In this way, customers will be notified that their invoices are nearing their due date. To access the audit log, click the gear icon (⚙) to access Settings, then select Audit Log. From there, you can go over multiple transactions simultaneously to spot where the error occurred.

QuickBooks Desktop

You have easy access to all the common financial statements like balance sheet, profit and loss (P&L) statement, cash flow statements and taxes filed. You can take a printout of these statements for your accountant and send it across to them at the time of filing or invite them to view these statements without needing a login ID or password. Using keyboard shortcuts allows you to keep your hands on the keyboard while you’re modified accrual governmental reporting overview entering transactions. Also, connecting your bank and credit card accounts and using the Undeposited Funds account assists you with reconciling your accounts. QuickBooks, on the other hand, is a software dedicated only to accounting. It has features required specifically for accounting like income and expense tracking, payroll management, invoicing and inventory management.

You can open multiple browser windows within the same company file by duplicating the tab you’re working on (right-click your browser tab and select Duplicate). If you’re using Internet Explorer, you can hit Ctrl+K to duplicate your tab. Cassie is a former deputy editor who collaborated with teams around the world while living in the beautiful hills of Kentucky. Prior to joining the team at Forbes Advisor, Cassie was a content operations manager and copywriting manager.

Find better features for building your business

Since the software is locally installed on your company’s computers, you will have the safety of your secure network. It features advanced reporting and inventory tracking tools for businesses that require it. New software versions are released yearly, and full support for each version remains for up to 3 years. To ensure you pay your employees accurately and on time, QuickBooks Payroll tracks employee time and then calculates and runs payroll automatically with the option for direct deposit. Payroll is available as standalone software or as an add-on module for other products.